Hawaii Performing Arts Festival invites applications for the position of Artistic Administrator. HPAF produces four main-stage productions and a series of concerts each summer across the Big Island of Hawai’i.
Artistic Administrator (part-time)
Review of candidates will begin August 1, 2019 and continue until the position has been filled.
SUMMARY OF POSITION: Responsible for working with the Executive Director, Artistic Director, Assistant Artistic Director, and General Manager through young artist recruitment, coordinating of audition tours, executing contracts for faculty and guest artists, and securing royalties and rentals for season programming. Additional artistic and administrative duties will be assigned based on the candidate’s strengths. This position will work remotely from August 15 through May 15. Summer availability is not required at this time, though summer employment during festival (June/July) will be considered should the candidate be available and interested in continuing his/her/their work during this period (in consultation with needs of the festival).
- Screen artist materials to identify and recommend potential singers for future audition slots and productions
- Plan, schedule, facilitate and attend all auditions each season
- Travel domestically, as required, to attend and assist with auditions
- Prepare artistic department contracts and invoices (i.e. orchestra rental material, VSO/RSO contracts/invoices)
- Research ideas for repertoire, directors, etc. as suggested by the Executive & Artistic Directors
- Create and track artistic department budgets
- Maintain music and artistic files and records
- Maintain music library, including rentals and ordering parts
- Prepare and distribute all music scores for singers and orchestral members during pre-season
- Negotiate and secure performance rights
- Assist in marketing (included by not limited to Social Media and E-Blasts)
- Attend staff meetings and artistic planning meetings, as assigned
- Prepare artist publicity material for media and program book
REPORTING RESPONSIBILITIES: This position reports to the Executive Director.
POSITION CLASSIFICATION: This position is part-time. Compensation will be made as a monthly stipend.
- Minimum of 5+ years experience in the performing arts
- Extensive knowledge of operatic and musical theatre repertory
- A degree in music (preferably opera) or a closely related field
- Ability to negotiate and manage student and faculty artist contracts and budgets
- Excellent writing and communication skills with superior attention to detail
- Ability to regularly check and reply to time-sensitive emails (7 days a week) from December 15 through March 15 (student recruitment season)
Please send cover letter, resume, and short writing sample to Justin John Moniz, Executive Director (firstname.lastname@example.org). Please include ARTISTIC ADMINISTRATOR in the subject of your email in order to receive full consideration.
Review of candidates will begin on August 1, 2019 and continue until the position has been filled. Candidates from traditionally underrepresented groups in this field are encouraged to apply. Singers with experience in arts administration and/or experience within the young artist circuit will be given careful consideration.
We will begin accepting internship applications for our 2020 Summer Festival on November 1, 2019.
Review of applications will begin February 1, 2020 and continue until all positions have been filled. Please check back this fall for updated details and internship descriptions.
Production Assistant/Company Driver Internship (Four Positions)
Ideal candidates should be versatile in providing production support to live concerts and stage performances with focus in electric/sound, carpentry or props/costumes, in addition to some musical experience.
Dates of Service: This is a 4.5 week commitment from June 24-July 24 (Arrival June 24/Departure PM July 24). Applicants should be over 25 (by June 15, 2019), have a valid drivers license, excellent driving record, and have experience driving a large passenger van. Limited positions are available to persons 21-24 by June 15, 2019.
Compensation: Shared housing, roundtrip domestic economy airfare, daily lunch (when available), and a $650 total stipend are included.
It is our goal, that along with experiencing this intensive summer music training and performance program, all participants have the opportunity to enjoy the inspirational setting of Hawaii. Interested candidates should send cover letter detailing their individual skills, resume and at least 3 references to HPAF Director of Production, at email@example.com.
Assistant to the Executive Director Internship (One Position)
Assistant to the General Manager Internship (One Position)
The Assistant to the Executive Director and Assistant to the General Manager interns participate in all artist services for the summer season. Primary duties include assisting various members of the senior staff as assigned, welcoming and orienting artists, assisting in airport ground transportation and housing, preparing and distributing artist information materials, working front of house at concerts and events, and engaging in minimal pre-season meetings via phone, beginning in early-May. Candidates should expect to work long hours and extended work days, especially on performance days.
A successful applicant will be highly responsible; possess a classical music background; a valid driver’s license and excellent driving record; good communication, people, organizational, and computer skills; a positive attitude; the ability to work calmly in fast-paced environment; and be 21 years old by June 15, 2018. Enrollment in Arts Administration program and prior experience working with artists are both a plus.
Dates of Service: Saturday, June 22 – Wednesday, July 24, 2019 [Arrive: Friday, June 21 / Depart July 24 – PM ]
Compensation: Shared housing, ground transportation, daily lunch and dinner (when available), and $650 stipend provided. Please note: Airfare to/from Hawaii is the responsibility of the intern. *College credit may be arranged through universities and conservatories upon request.
It is our goal, that along with experiencing this intensive summer music training and performance program, all participants have the opportunity to enjoy the inspirational setting of Hawaii. Interested candidates should send cover letter detailing their individual skills, resume, and at least three references to Justin John Moniz, Executive Director and Rachel Copeland, General Manager at firstname.lastname@example.org and email@example.com.